Run a Google Apps pilot

Tell pilot users how to sign in

Now that you’re set up, let your pilot users know how they can sign in to their Google Apps accounts.

Send these instructions to your pilot users (replace “your_domain” with your own organization’s domain name):

  1. In any web browser, go to .

  2. Sign in with your username and password.

 Start sending mail

Pilot users can begin using Gmail right away. Your users will receive emails in Gmail but the email address won’t change. Sign in to your Admin console and click Set up Gmail in the wizard at the top of your screen to get guided help to do this. Show me the steps now.

If you want your pilot users to test Gmail but continue to receive email in their current inbox, you can set up dual delivery. With dual delivery, you won’t have to change your MX records at your domain host. Learn about dual delivery

If you'd rather access email in Microsoft Outlook® instead of the Gmail web interface, you can install our plug-in for Outlook. You also sync email with many other desktop email programs (such as Apple Mail) using IMAP.

 Test migration tools

Choose a small number of pilot users to test the migration tools and import their old emails, calendar events, and contacts into Google Apps. You can migrate data directly from your legacy server, or let users migrate their own data.

View migration options  |   Choose a migration tool

 Set up mobile devices

During your trial, you can sync your Google Apps mail, contacts, and calendar data with your Android, iPhone, BlackBerry®, or Windows mobile device.

Get started with mobile setup

  Explore your apps!

Start using the seamless integration of Gmail, Calendar, and Hangouts for your meetings, or collaborate together in Docs, Sheets, and Slides using Drive.

Check out our quick-start guides and direct your team to training resources.

Try Gmail risk free!
Your pilot team can try out Gmail before you actually switch anyone over to Google Apps. Piloting won't interrupt anyone's current mail service, and users can keep using their current email address. You would do this by setting up dual delivery.